The Embassy also delivers various certificates to its citizens residing in the United States and Mexico. Please refer to the list below that explains the types of legal documents issued by the Consulate of the Republic of Congo in Washington, D.C.

PROCESSING CENTER

Applications for Certificate of Life and Maintenance, Marriage Certificates, Birth Certificates, Death Certificates, Laissez Passer/Travel Documents, and Legalization of Commercial Documents should be sent to:

Embassy of the Republic of Congo
Consulate Section
1720 16th Street, NW
Washington, D.C 20009
Email: consulate@embassyofcongousa.org
Tel: 202 726 5500/ 202 986 5740

Hours of Operation:
Monday Through Friday
Drop off Hours: 10:30 a.m to 12:00 pm
Pick-up Hours: 01:30 pm to 03:30 pm

PROCESSING TIME

The processing time for all consular services requests take up between 5-7 business days from the day a visa application or a consular service request is received. The Consulate section of the Republic of Congo in Washington, D.C does not offer any rush or expedited services. Unfortunately, the Embassy of the Republic of Congo to the USA does not issue death certificates, birth certificates or marriage certificates. We sincerely apologize for this inconvenience.

AUTHORIZATION FOR THE TRANSFER OF HUMAN REMAINS

• A copy of the deceased's original birth certificate ;
• A proof of Congolese citizenship such as a Congolese passport, Congolese National ID card or Congolese citizenship certificate ;
• A copy of the hospital's medical records certifying the death and causes of the death for the deceased Congolese citizen ;
• An official letter on the Funeral Home letterhead confirming that they are in charge of making the necessary arrangements to ship the human remains to the Republic of Congo;
• A certificate from the Funeral Home on official letterhead attesting the human corpes was embalmed under proper and legal U.S sanitary regulations and does not pose any health threat or disease to anyone;
• A copy of the Funeral Home's Licence that is in charge of shipping back the humen remains to the Republic of Congo;
• A signed and typewritten letter by the family representative residing in the USA, Canada or Mexico addressed to H.E Ambassador Serge Mombouli, requesting a death certificate. Your letter must bear your full name, home address, email, a calendar date and a telephone number ;
• A copy of the family representative’s ID Card ( Driver’s License, Passport, or State ID);
• A flight reservation or flight itinerary confirming the intention to transfer the human remains to the Republic of Congo;
• Due to some undisclosed reasons, the Embassy of the Republic of Congo to the United States of America is no longer accepting Business checks. The Death Certificate's fees will still remain at 20.00 U.S Dollars. As of August 20th, 2014, only cash (only if physically present) and money orders will be accepted as the only form of payment for Death Certificate's fees. Furthermore, the money order should be paid to the order of , " Embassy of the Republic of Congo.” All consular services fees are non-refundable. Be aware that the Embassy of the Republic of Congo to the USA does NOT accept Canadian or Mexican Postal checks under any circumstances ;
• A prepaid Fedex, UPS or USPS envelope with a TRACKING NUMBER to return your authorization of human remains transfer. Canadian or Mexican prepaid postal envelopes are not accepted under any circumstances.
   

CERTIFICATE OF LIFE MAINTENANCE

• A signed and typewritten letter to his H.E Ambassador Serge Mombouli, requesting a Certificate of life maintenance. Your letter must bear your full name, home address, email, a calendar date and a telephone number ;
• A photocopy of your Congolese Passport or Congolese National ID ;
• A document that confirms former employment in the Republic of Congo ;
• Due to some undisclosed reasons, the Embassy of the Republic of Congo to the United States of America is no longer accepting Business checks. The Birth Certificate fees will still remain at 20.00 U.S Dollars. As of August 20th, 2014, only cash (only if physically present) and money orders will be accepted as the only form of payment for Birth Certificate fees. Furthermore, the money order should be paid to the order of , " Embassy of the Republic of Congo." All consular services fees are non-refundable. Be aware that the Embassy of the Republic of Congo to the USA does NOT accept Canadian or Mexican Postal checks under any circumstances ;
• A prepaid USPS , Fedex or UPS envelope with a TRACKING NUMBER in order to return your birth certificate. We do not accept Canadian and Mexican prepaid postal envelopes.
   

LEGALIZATION OF COMMERCIAL DOCUMENTS

Commercial company	Application for Operating Authorization (Agrément)	Private Law
International Organization	Headquarters Agreement	Public International Law

I. LEGALIZATION OF COMMERCIAL DOCUMENTS AND HEADQUARTERS AGREEMENT

1. Clarification on the Nature of Commercial Documents

Commercial documents primarily concern files submitted by owners of American companies seeking to establish or expand their activities in the Republic of the Congo as part of an application for operating authorization (agrément).

Any applicant requesting an agrément allowing their company to obtain authorization to operate in the Republic of the Congo must submit the following documents:

• Official request for agrément addressed to the relevant Ministry;
• Transmittal letter addressed to the Ambassador, specifying the purpose of the request;
• Articles of Incorporation;
• Certificate of Incorporation (United States);
• Employer Identification Number (EIN);
• Certificate of Good Standing (issued within the last three months);
• Institutional profile of the company;
• Technical and professional references, particularly in the petroleum and parapetroleum sectors;
• Recent financial statements or proof of financial capacity;
• List of company executives with curriculum vitae;
• Copies of passports of legal representatives;
• Any document demonstrating technical, operational, or HSE (Health, Safety, and Environment) capacities.

2. Legalization Fees and Payment Modalities

• Legalization fees: USD 300.00, Business checks are not accepted (effective August 20, 2014).
  Accepted payment methods:Cash (if physically present)

Money orders payable to:

• “Embassy of the Republic of Congo” Canadian or Mexican postal money orders are not accepted Consular fees are non‑refundable once submitted

Note: Copies of documents will be legalized only upon presentation of the originals.

A prepaid FedEx, UPS, or USPS envelope with a TRACKING NUMBER is required for the return of original legalized commercial documents. Canadian or Mexican prepaid envelopes are not accepted.

II. PROCEDURE FOR AN INTERNATIONAL ORGANIZATION SEEKING TO ESTABLISH ITSELF IN THE REPUBLIC OF THE CONGO (HEADQUARTERS AGREEMENT)

The establishment of an international organization in the Republic of the Congo requires obtaining a Headquarters Agreement, issued by the Congolese Government after review of a complete file transmitted through diplomatic channels.

1. Submission of the File to the Embassy

The international organization must prepare an official file and submit it to the Embassy of the Republic of the Congo in Washington, D.C., which will forward it to the competent authorities in Brazzaville.

2. Required Documents for the Headquarters Agreement Application

Institutional Documents

• Official request for a Headquarters Agreement addressed to the Minister of Foreign Affairs, Francophonie, and Congolese Abroad;
• Transmittal letter addressed to His Excellency the Ambassador;
• Articles of Incorporation of the organization;
• Legal registration certificate from the country of origin;
• Tax identification number or equivalent;
• Certificate of Good Standing (or equivalent), issued within the last three months;
• Detailed institutional profile (mission, objectives, structure, areas of intervention).

Operational and Technical Documents

• Technical and professional references relevant to the organization’s activities in the Congo;
• Recent financial statements or proof of financial capacity;
• List of executives with curriculum vitae;
• Copies of passports of legal representatives;
• Any document demonstrating technical, operational, or HSE capacities, where applicable.

Authentication of Documents

• Copies of documents will be legalized upon presentation of the originals.

3. Transmission of the File to Congolese Authorities

• Once complete, the Embassy transmits the Headquarters Agreement request to the Ministry of Foreign Affairs, Francophonie, and Congolese Abroad for further action.

4. Legalization Fees and Payment Modalities

• Legalization fees are set at USD 400.00. Business checks are not accepted. The only accepted payment method is cash

Money orders payable to:

"Embassy of the Republic of Congo", Canadian or Mexican postal money orders are not accepted, Consular fees are non‑refundable once submitted

A prepaid FedEx, UPS, or USPS envelope with a TRACKING NUMBER is required for the return of original documents. Canadian or Mexican prepaid envelopes are not accepted.

LEGALIZATION OF DIPLOMAS

• Original copies of the Diploma;
• Photocopies of the Diploma;
• A signed and typewritten letter addressed to the Ambassador of Serge Mombouli in which the legalization request is stated. Your letter must bear your full name, home address, email, a calendar date and a telephone number ;
• An official letter from the Accredited educational institution confirming that the student has graduated. This letter must be signed by a school authority and must also bear the official stamp or seal.
• Due to some undisclosed reasons, the Embassy of the Republic of Congo to the United States of America is no longer accepting Business checks. The Legalization of diplomas' fees will still remain at 20.00 U.S Dollars per diploma. As of August 20th, 2014, only cash (only if physically present) and money orders will be accepted as the only form of payment for Legalization of Document's fees. Furthermore, the money order should be paid to the order of , " Embassy of the Republic of Congo.” We do apologize for this inconvenience and thank you for your understanding. 
• A prepaid Fedex, UPS or USPS prepaid envelope with a TRACKING NUMBER to return the legalized commercial documents. Canadian or Mexican prepaid postal envelopes are not accepted.

IMPORTANT NOTICE: All diplomas obtained in the United States of America must first be legalized by the U.S. State Department. Once this process is complete, the Embassy will proceed with the necessary next steps. This requirement is part of the standard legalization procedure. The Consulate Section of the Embassy of the the Republic of Congo in Washington, D.C., highly encourages all consular services applicants to fulfill all the requirements listed above. Refusal to provide all the correct documents will result in the systematic rejection of your consular services requests.

NOTICE ABOUT CONSULAR FEES PAYMENT

The Embassy of the Republic of Congo only accepts money orders, cashier checks or business checks as fees payment if consular services requests are sent through Fedex, USPS ou UPS. Personal checks, Western Union money transfer, Money Gram money transfer, Credit or Debit cards, Canadian or Mexican postal checks are not accepted. Cash will only be accepted if the applicant is physically present at the moment of the service requested. No legal document requests will be processed until you have fully paid your consular services fees. All consular services fees are non-refundable. It is important to note that all the copies of the original documents must be clear and readable.